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If you are an experienced spreadsheet user, you are certainly aware of the many things one can do with a spreadsheet application like Microsoft Excel. Spreadsheets have in fact revolutionized the world of accounting and there are nowadays not many accountants who don’t know how to use a spreadsheet application. Not many everyday users are, however, familiar with the power of excel vba programming.

Excel Visual Basic for Applications (Excel vba) is a feature-rich programming language that enables any spreadsheet user to automate any number of tasks that have to be done on a regular basis. Let us briefly consider how this can be put to use in the workplace.

Let’s say you have one spreadsheet with a list of employees and how many hours each one of them worked during the past week. Then you have another spreadsheet where the hourly rate for every employee is stored.

With the aid of vba you can now write a short computer program that will instruct the computer to fetch the hourly rates for all employees from the first spreadsheet and insert it into the second one. At the same time it can then calculate how much every one of them must be paid and also print a pay slip.

The system comes in especially handy if you have large tasks that have to be repeated regularly, but every time there has to be a small change somewhere, e. G. Hourly rates must first be updated from the file containing that information. You can use this in many ways. Another example is to draw up your monthly or early financial statements from information contained in a trial balance.

Fortunately or unfortunately you will have to do your homework first and get the necessary programming skills. There are excellent help files available and you will also find numerous free tutorials on the Internet. Once you know the power of excel vba programming, you will no doubt find that this was time well invested.

Do you need to learn MS Excel VBA? We offer Microsoft Excel VBA training in London and all over the UK.

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